We know you’re managing many jobs with your small business and getting paid is one of the most important. It’s why it’s time to say goodbye to the hassle of traditional paper invoices and hello to the efficiency of PDF invoices!
Having a great invoicing process in place not only saves you a lot of time but also the headache of people paying you late. Good invoicing is the foundation stone for getting paid quickly and correctly. PDF invoices can help greatly with this.
WHAT IS A PDF INVOICE?
A PDF invoice is a digital document created in the Portable Document Format (PDF), a versatile file format that captures and displays the content of a digital document as an electronic image.
PDF invoices are commonly used in business transactions because they can be easily shared, viewed and printed across different devices and platforms, while maintaining the original formatting and layout of the document.
As invoicing experts, we’ve covered the 6 main benefits of PDF invoices to help you see how beneficial they are for your business.
BENEFIT 1
EASY TO SHARE AND STORE
PDF invoices simplify the process of sending and storing invoices. In just a few clicks, you can email invoices to your customers or download them for your records.
PDF invoices take up minimal storage space, making them an efficient choice for managing your invoicing records. Whether you need to send invoices to clients or keep track of your financial transactions, PDF invoices offer unbeatable convenience and efficiency.
BENEFIT 2
QUICKER ADMIN TIMES
Tired of being bogged down in paperwork? PDF invoices can help. Digital invoices can be processed and archived quickly and efficiently, saving you time and money compared to paper-based invoicing.
With PDF invoices, you can easily search, retrieve, and organise your invoices, simplifying your business admin. It means you spend less time on admin tasks and free up more time to do the work that makes you money.
BENEFIT 3
PROFESSIONAL IMAGE
First impressions matter in business, especially when it comes to money. PDF invoices can give a more professional image than paper based documents when sent to your customers or clients.
PDF formatting ensures your invoices retain their design and layout when opened or printed on a variety of different devices and printers, including mobile phones. With online invoicing software like Invoicenet, it’s easy to add essential design details like your logo and using a template keeps your invoices consistent.
BENEFIT 4
BETTER DISPUTE HANDLING
With PDF invoices, the digital format enables a clearer audit trail of all invoicing activities, offering superior traceability compared to traditional paper-based invoices. It’s also quicker to search for a specific invoice when a query or concern is raised by a customer or client.
Digital invoices make it easier to track invoice history including creating, sending and receiving invoices. This provides better transparency for both you and your clients, which can help quickly resolve any disputes, reducing disruption to your business and offering good customer service.
BENEFIT 5
COMPATIBILITY FOR EVERYONE
PDF is a universally recognized format known for its broad compatibility across a diverse range of devices, software operating systems, and printers.
This universality ensures that whether your customers prefer accessing documents on a desktop computer, tablet, or smartphone, they can easily view and download your PDF invoices without encountering any compatibility issues. Additionally, you can easily include links to make it even easier for your customers to access important content regarding their invoice or customer account.
BENEFIT 6
REDUCE ERRORS
Manual or handwritten invoices are prone to errors, which can lead to billing disputes and payment delays. PDF invoices provided by online invoicing systems like Invoicenet, reduce the chance of errors by using standard templates, pre-registered products/services and automated calculations.
The combination of online invoicing and PDFs reduces the chance of mistakes in financial figures, descriptions and formatting, saving your business money from delayed payments and time wasted with customer complaints.
